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Having effective to do list apps really helps to keep up with work, classes and business uses. Many of these apps are free, easy to use and even support Malay language or local features that suit our daily routines in Malaysia.📱
So, this blog will recommend to you the 16 best to do list apps loved by Malaysians in 2025. Let’s dive in!👇
Contents
1. Todoist
Source: Pinterest
This app is known for its built-in AI assistant that suggests optimal scheduling, highlights blockers and helps you prioritize your tasks intelligently. With new enhanced widgets and calendar layouts in shared workspaces, it is tailored for teams and individuals. You can adding tasks via natural language like “Call Ali next Tuesday at 2 PM” and sync with other platforms using Todoist.
⚙️ Feature Highlights |
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👍 Rating | ⭐⭐⭐⭐⭐ |
💸 Price Plan |
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❤️ Best For | Individuals and teams who want simplicity with AI-powered efficiency |
2. TickTick
Source: Pinterest
TickTick is a powerhouse all-in-one planner which combines tasks, habits, timers and calendar sync in one clean interface. In 2025, it added lunar calendars like Islamic calendar, Apple Health and Notion integration and upgraded countdown widgets which allow this app to deliver premium scheduling without clutter.
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👍 Rating | ⭐⭐⭐⭐⭐ |
💸 Price Plan |
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❤️ Best For | Students and planners who love integration |
3. Microsoft To Do
Source: Pinterest
Microsoft To Do is designed for simplicity, especially for Outlook users. It syncs flagged emails automatically, supports custom themes, shared lists and checklist-style subtasks for free. Therefore, it is perfect for anyone embedded in Microsoft’s ecosystem who needs a basic yet reliable to-do list app.
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👍 Rating | ⭐⭐⭐⭐ |
💸 Price Plan |
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❤️ Best For | Users deep in Microsoft tools or anyone seeking a minimalist to-do list |
4. Things 3
Source: Pinterest
This app is designed exclusively for Apple devices. It boasts a gorgeous, award-winning interface with drag‑and‑drop ease and support for Apple Watch widgets. In 2025, its improvements include voice‑input beta, revamped mobile widgets and customizable templates.
⚙️ Feature Highlights |
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👍 Rating | ⭐⭐⭐⭐⭐ |
💸 Price Plan |
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❤️ Best For | Apple users who seeking a polished and intuitive organizer |
5. Google Tasks
Source: Pinterest
Google Tasks keeps things simple by integrating directly with Gmail and Google Calendar. You can create checklist-style subtasks from within emails or events, view them beside your events and manage basic deadlines. If your organization revolves around Google Workspace and you want a to-do list assistant, it will be a great free choice.
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👍 Rating | ⭐⭐⭐ |
💸 Price Plan |
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❤️ Best For | Google Workspace users and minimalist checklist lovers |
6. Any.do
Source: Any.do
Any.do blends tasks and daily planning with voice input, shared family lists, grocery templates and reminders. Its interface includes day lists, location-based reminders and seamless syncing across devices. The 2025 premium version adds advanced recurring reminders, custom themes and dark mode to make routine tasks feel delightful.
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👍 Rating | ⭐⭐⭐⭐ |
💸 Price Plan |
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❤️ Best For | Busy families and those who need shared grocery or task planning |
7. OmniFocus
Source: Pinterest
OmniFocus is the pro’s tool on macOS and iOS. It supports deep task hierarchies with actions, projects and perspectives. Its forecast feature shows due and flagged items chronologically to help users plan efficiently.
⚙️ Feature Highlights |
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👍 Rating | ⭐⭐⭐⭐⭐ |
💸 Price Plan |
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❤️ Best For | Apple device users who need structure and control planning |
8. Habitica
Source: Pinterest
By using this app, you can turn your tasks into RPG games by creating an avatar, building habits, daily tasks and to-dos then earn XP, gold, pets and mounts for completing them. In 2025, it launched a game called Magic Hatching Potions. While the gamification is engaging, Habitica also makes you remember your to-do tasks.
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👍 Rating | ⭐⭐⭐⭐ |
💸 Price Plan |
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❤️ Best For | Gamers and RPG-lovers who seek extra motivation to complete tasks |
9. Motion
Source: morgen
Motion handles your scheduling for you by just entering deadlines and durations and its AI schedules tasks into free slots on your calendar and can be dynamically adjusted when conflicts arise.
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👍 Rating | ⭐⭐⭐⭐ |
💸 Price Plan |
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❤️ Best For | Professionals with packed calendars who want auto scheduling |
10. Sunsama
Source: Pinterest
Sunsama helps in daily ritual, time-blocking and journaling. It integrates with Google, Outlook, Jira and Asana. The focused UI lets you drag tasks into hourly slots and send a daily digest email.
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👍 Rating | ⭐⭐⭐⭐ |
💸 Price Plan |
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❤️ Best For | Analog-to-digital planners and downward reviewers |
11. Superlist
Source: Pinterest
Superlist is an app that mixes collaborative to-dos with real-time synced notes and lightweight threaded chat. Your projects, tasks and notes will exist in the same space which is great for meeting preparations, planning or solo brainstorming.
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👍 Rating | ⭐⭐⭐⭐ |
💸 Price Plan |
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❤️ Best For | Small teams and note-taking collaborators |
12. Akiflow
Source: Akiflow
Akiflow is a centralized app that aggregates tasks from Gmail, Slack, Todoist, Asana and more into one unified command bar. Its keyboard hotkeys and quick task creation streamlines your workflow. If you love shortcuts and want to tame fragmented tasks, Akiflow offers one-window productivity domination.
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👍 Rating | ⭐⭐⭐⭐ |
💸 Price Plan |
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❤️ Best For | Shortcut lovers and multi‑tool consolidators |
13. ClickUp
Source: Pinterest
From tasks, boards, Gantt charts, docs, goals, reminders and chat, ClickUp is an all-in-one workspace. It supports rich templates, custom statuses and automations which is ideal for small or growing teams.
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👍 Rating | ⭐⭐⭐⭐ |
💸 Price Plan |
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❤️ Best For | Teams that need flexible project & workflow management |
14. Notion
Source: Pinterest
Notion blends to-dos, notes, databases, apps and embeds into one workspace. It allows you to convert your task list into kanban boards, link relational databases such as CRM or habit trackers and collaborate in real-time. In 2025, Notion continues to enhance performance by adding AI writing or summary tools and improving mobile usability.
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👍 Rating | ⭐⭐⭐⭐ |
💸 Price Plan |
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❤️ Best For | Creatives, multi‑format planners and team collaborators |
15. Trello
Source: Pinterest
Trello is a visual task management tool that uses boards, lists, and cards to help you organize everything from daily chores to large work projects. You can drag and drop tasks, assign teammates, set due dates, add labels and even automate workflows with built-in Butler automation. This app is flexible and very user friendly to help you keep everything in view.
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👍 Rating | ⭐⭐⭐⭐ |
💸 Price Plan |
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❤️ Best For | Startups and visual planners |
16. EasyParcel Mobile App
If your daily to-do list includes handling parcels, booking shipments, or tracking deliveries, then the EasyParcel Mobile App is your best choice.This app is designed for Malaysian SMEs, online sellers and casual shippers. It allows you to compare courier rates, book shipments, print air waybills and track parcels at just one place from your phone. It is especially handy for online sellers and helps them get things delivered on time.
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👍 Rating | ⭐⭐⭐⭐ |
💸 Price Plan |
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❤️ Best For | SMEs, Online sellers and regular parcel senders in Malaysia |
Why These To‑Do List Apps Are Popular in Malaysia
Many of these apps offer interfaces in English or support typing in Malay which makes them accessible for both casual users and working professionals in Malaysia.
Whether Malaysians are using Android, iPhone or Huawei devices, these apps are compatible across platforms and perfect for Malaysians’ mobile lifestyle.
Clean and fast-loading interfaces cater to Malaysians who value speed and ease when juggling work, studies and family responsibilities.
Many Malaysians work or study both online and offline. These apps bring a lot of conveniences to them by syncing seamlessly across home desktops, office laptops and mobile phones.
Whether you are a student managing assignments or an SME owner tracking clients and deliveries, these apps support varied workflows.
From features to prices, now you know and understand the 16 awesome to-do list apps to help you stay on top of your daily routines! Whether you prefer something simple like Google Tasks, love the smart scheduling of Motion or enjoy turning tasks into a fun game with Habitica, there is always an app that fits your needs.😎
If shipping parcels is also one of your tasks in your to-do list app, you are welcome to join our lovely family by signing up your FREE EasyParcel account and get your FREE RM10 coupon. Stress-free everyday!🥰
