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New to ship to Poland? It doesn’t have to be complicated.
Check out this blog for a simple step-by-step guide to help you pack, prepare, and send your parcel to Poland with ease.
Contents
5 Top Courier Options to Ship to Poland on EasyParcel
EasyParcel makes it easy to compare international courier services. You can choose the most suitable option for shipping to Poland based on your budget and delivery needs.
UPSÂ
UPSÂ is a reliable global courier service known for fast international delivery and strong worldwide network coverage. It is a good choice for affordable and efficient shipping to Poland.
- From RM103.20
SF ExpressÂ
SF Express provides dependable cross-border logistics with solid regional and international reach. It is suitable for both personal and business shipments to Poland.
- From RM165.99
FedEx
FedEx offers premium express delivery with secure door-to-door service worldwide. It is ideal for urgent parcels that need faster delivery to Poland.
- From RM219.14
EMS
EMSÂ is a reliable international postal service with tracking support and wide global coverage. It is a dependable option for sending parcels to Poland with stable delivery performance.
- From RM285.00
AramexÂ
Aramex provides reliable international shipping solutions with flexible service options. It is well-suited for personal shipments to Poland, offering consistent service quality.
- From RM578.99
How to Find the Cheapest Rates to Ship to Poland on EasyParcel?
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Understanding Customs Rules and Taxes When You Ship to Poland
Since 2021, the European Union has introduced updated VAT regulations for imported goods, and these rules apply when shipping parcels to Poland. Understanding these requirements is important to ensure accurate declaration and smooth customs clearance.
For imports into Poland, a standard VAT rate of approximately 23% is generally applied. This VAT is calculated based on the total CIF (Cost, Insurance, and Freight) value of the shipment, which includes the item value, shipping fees, and insurance costs depending on customs assessment.
Duty Threshold (EUR 150)
Import duties are typically applicable when the declared value of goods exceeds EUR 150. Once this threshold is reached, customs will determine the applicable duty rate based on the product category and its classification under Polish import regulations.
For shipments valued below EUR 150, import duties are usually not charged. However, VAT is still applicable.
Gift Value (Under EUR 45)
Personal gifts sent to Poland may qualify for VAT and customs duty exemption if their total value does not exceed EUR 45. This exemption is subject to strict conditions, including proper declaration and verification that the shipment is genuinely non-commercial.
If the declared value exceeds this limit, standard VAT charges and potential import duties will apply. Therefore, an accurate documentation is required to avoid delays or additional customs processing.
How to Estimate Duty and Tax When You Ship to Poland on EasyParcel?
EasyParcel’s Duty & Tax Estimator allows you to quickly estimate import duties and taxes for international shipments. Just enter your shipment details such as origin country, destination, weight, parcel value, and product category. The tool will generate an estimated cost for duties and taxes, helping you plan your shipping budget ahead of time and avoid unexpected fees. You may click here to estimate your duty and tax to ship to Poland.Â
Prohibited and Restricted Items Ship to Poland
Prohibited items to ship to Poland:
- Alcohol
- Animals
- Chemicals
- Currency
- Drugs
- Explosives
- Firearms
- Fresh Food
- Plants
- Seeds
- Tobacco
Any shipment found containing these restricted goods may be held, returned to sender, or confiscated by customs authorities. To ensure a smooth delivery process, always check your parcel contents carefully and comply with import regulations before shipping to Poland.
How to Check Prohibited and Restricted Items to Ship to Poland on EasyParcel?
Prohibited and restricted items can vary between couriers, depending on the transit route and destination country. Please refer here for the full list.
Required Documentation to Ship to Poland
Air Waybill (AWB)
Air waybill (AWB) is a shipping document issued by the courier once your parcel has been collected. It confirms that the shipment has been received and is currently being processed within the courier’s logistics network.
- Sender and recipient information
- Tracking number for real-time shipment updates
📌 Important note:
The AWB is used for shipment tracking and operational purposes. It does not serve as proof of ownership, does not indicate the value of the goods, and cannot be used for customs declaration.
Commercial Invoice
- Invoice date
- Sender and receiver details
- Detailed description of the items
- HS Code
- Total shipment value
- Weight and dimensions
📌 Important note:
Customs officers rely on the commercial invoice to assess duties and taxes. Therefore, all information must be accurate and must exactly match the actual shipment contents to prevent delays, penalties, or additional charges during customs processing.
The Ultimate Checklist To Deliver An International Shipment
For more helpful tips on simplifying your international shipments, check out our ultimate checklist here.
Tips to Pack Items Safely to Ship to Poland
1. Select a Strong Box
- Select a sturdy cardboard box that is not easily damaged, and preferably use a new one instead of an old or worn-out box. A strong box helps ensure your items are well protected throughout long-distance shipping.
2. Wrap Each Item Properly
Source: Pinterest
- Carefully wrap each item using bubble wrap or soft cushioning materials. This is especially important for fragile items like glass, bottles, or electronics to help prevent damage during shipping.
Make sure there are no empty spaces inside the box. Fill all gaps with protective materials like air pillows, crumpled paper, or foam to keep the items secure and prevent movement during handling and transportation.
Close the box firmly and use strong packing tape to secure it. Make sure all edges, especially the top and bottom, are fully taped to prevent the box from opening during transit.
- Attach the air waybill (AWB)Â firmly on the outside of the parcel. Make sure it is clearly visible on the surface so couriers can scan it easily for tracking and ensure accurate delivery.
6. Put the Commercial Invoice Properly
- Put it in a clear plastic pouch and attach it on top of the parcel together with the air waybill. Ensure it is clearly visible for customs clearance.
Why Use EasyParcel to Ship to Poland?
Instant Courier Comparison
EasyParcel lets you compare over 60 courier services in just a few seconds. You can quickly check prices, delivery speed, and service types, then choose the courier that best suits your shipping needs and budget.
Real-Time Tracking with EasyTrack
You can track your parcel anytime using EasyTrack. Just enter your tracking number and you will receive live updates from more than 80 courier partners in one place, so you always know your shipment status.
Automated Document Generation
EasyParcel automatically prepares your commercial invoice when you fill in your shipment details. This helps save time, reduces manual work, and ensures your customs documents are complete for international shipping.
Free Doorstep Pick-Up Service
Save time with EasyParcel’s free pickup service. You can arrange a collection and have your parcel picked up directly from your home or office.
Ship to Poland is simple and stress-free when you understand the right process. By following the correct steps, you can make sure your parcel is delivered safely, efficiently, and without unnecessary delays or complications.
Planning to ship to Poland? Compare courier rates, book your shipment in just a few clicks, and track your parcel in real time with EasyParcel.
FAQs
1. How much does it cost to ship to Poland?
With EasyParcel, you can compare multiple courier options instantly, with shipping cost start from RM127.07.
2. What items cannot be sent to Poland?
Certain items are strictly prohibited from being shipped to Poland, including alcohol, animals, chemicals, currency, drugs, explosives, firearms, fresh food, plants, seeds, and tobacco. These items may be rejected, confiscated, or delayed by customs authorities if included in a shipment.
3. How long does it take to send a package to Poland?
Delivery to Poland usually takes around 3 to 7 working days for express courier services. However, the exact delivery time may vary depending on the courier chosen, service type, and customs clearance processes.
